Operational Checklist Hub

This page is built for practical caregiver execution: what to gather, who to call, and what to do before clinic days, ER transitions, hospital stays, and transplant call-day events.

Open Caregiver Hub Open Support Pathways

Clinic-Day Go-Bag Checklist

Photo ID, insurance cards, and pharmacy cardKeep originals and digital backup photos.

Current medication list with dose/timingInclude recent changes and allergies.

Recent labs, imaging, and discharge notesCarry a paper packet and cloud backup.

Question sheet for today’s visitList priority decisions and next-step asks.

ER Go-Bag Checklist

Emergency summary one-pagerDiagnosis, MELD context, major events, treating center contacts.

Medication and contraindication listInclude last administration times when possible.

Caregiver call treeWho calls current center, who updates family, who manages transport.

Transfer readiness notesIf escalation is needed, note receiving-center options and phone numbers.

Hospital-Stay Readiness Checklist

72-hour caregiver continuity planShift coverage, childcare, work notices, backup decision-makers.

Daily clinical update logOne notebook/document for attending updates, tests, and action items.

Records transmission workflowKnow where to send PDFs and who confirms receipt.

Discharge and follow-up readinessTransport, medications, home setup, and first follow-up appointment plan.

Getting the Call — Local Pathway

Transport route timed and testedPrimary and backup routes with travel-time assumptions.

Go-bag staged at exitPatient and caregiver bags packed and verified weekly.

Role assignments confirmedDriver, records carrier, family communications lead, hospital check-in lead.

Getting the Call — Dual-Listed Pathway

Travel and lodging contingenciesFlight/ground options and immediate stay alternatives.

Insurance and authorization notesCarry policy details and center financial contact names.

Records mirror for second centerMaintain synchronized packets and update timestamps.

Essential Phone Matrix + Records Packet Checklist

Current center contactsCoordinator line, after-hours line, unit desk, records office.

Second-center contactsEvaluation office, referral intake, transfer-related contacts.

Family and caregiver escalation contactsPrimary/secondary decision and logistics contacts.

Records packet indexWhat is in packet v1, v2, v3 and who has each version.

Need live help while using this checklist?

Call +1 (866) 521-6319, email support@nationalfriends.org, or use optional chat intake.

What to do next

Two pages that pair well with the checklist.